Privacy Notice

1. What data we collect

We may collect and process the following information:

  • Registration details – e.g. name, school, class/year group, and contact information.
  • Attendance data – e.g. records of participation at events or sessions.
  • Feedback and evaluation – e.g. survey responses, comments, or ratings.
  • Optional data – e.g. photos, if separate consent is provided.

2. How we use your data

We use your personal data to:

  • Manage registration and participation in London Verbal Maths Challenge, Maths Circles and Maths Battles.
  • Monitor attendance and engagement.
  • Gather feedback to evaluate and improve our programmes.
  • Produce anonymised statistics and reports for partners or funders.

We do not use your data for marketing or share it with third parties for commercial purposes.

3. Lawful basis for processing

We process your data under the following lawful bases:

  • Legitimate interests: to deliver and evaluate our educational programmes.
  • Consent: where you have agreed to provide optional feedback, photographs, or contact details.
  • You may withdraw consent at any time by contacting us at info@wesolveproblems.org.uk.

4. Who we share your data with

We may share limited personal data with partner organisations (e.g. schools, universities, funding partners) only where necessary for the purposes outlined above.

All partners are required to handle the data securely and in compliance with UK GDPR.

5. How we store and protect your data

We store personal data securely in password-protected systems.
Data is only accessible to authorised staff and partners involved in programme delivery.
We regularly review our data protection and security measures.

6. Data retention

We keep personal data only for as long as necessary to fulfil the purposes we collected it for.
After this, data is securely deleted or anonymised.

7. Your rights

You have the right to:

  • Request access to your data.
  • Ask us to correct inaccurate data.
  • Request deletion of your data (where applicable).
  • Object to or restrict processing.

To exercise these rights, contact us at info@wesolveproblems.org.uk.
If you are not satisfied, you can contact the Information Commissioner’s Office (ICO) at www.ico.org.uk

8. Changes to this notice

We may update this notice periodically.